Easy Grade Pro FAQs
Note:  I do not provide technical support for Easy Grade Pro other than the answers you see on this website.  For technical support, contact Orbis Software at support@orbissoft.com or call 253-848-6899, Pacific Time, 8:30 - 4:00 PM Pacific Time.
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Easy Grade Pro Software - See Orbis Software's Website for ordering information.

Easy Grade Pro Manual - Download the newest version of the pdf manual. Requires Adobe Acrobat Reader to open it.  This program is already on the computers in District 200.  You may need to download it on your home computer.  

Directions:  Right-click on the Easy Grade Pro Manual link below..  Select "Save Target As" from menu.  Save file to the desired location on your computer.
1.  Easy Grade Pro Manual
2.  Adobe Acrobat Reader - Click this link to fill out the form page in order to download from their site.

Many thanks to Orbis Software for written permission to post their manual on this site.

 


Frequently Asked Questions

Score Chart - Grades Attendance  Seating Chart
Students Assignments Reports
Saving/Transporting Networking

 

Score Chart - Grades 
(top)

How do I change a class name once I have created the class?
The A, B, C, etc. buttons are not showing for the Grade Click buttons.  What happened to them?

How do I use the different grade scales?

In the score window, my small graph in the top left corner is missing.  How do I get it back?
How do I check the calculations for one of my students?
If I weight my grades, for example Test/Quizzes 40%, and then assign a point value for each (Test 1 100 points, Quiz 1 20 points, Quiz 2 10 points ,etc.) how does it weight? Does my test, because it was more points, count for more?

 

Can you view a whole class average for one assignment or test?
How do I give extra credit?
How do I deduct points from the students total score for items such as being tardy, not dressing in gym, etc.?
I typed the grades in the wrong class.  How do I transfer the grades to the correct class?
The Completed Work Grade does not calculate correctly.  It is higher when the student receives a 1 than a 0. 
When I am using the Score chart or the Attendance chart, the assignment headers have changed from black lettering on white to white lettering on black and are impossible to read.

Attendance 
(top)

Seating Chart 
(top)

How do I create "extra" desks?  EGP only gives me seats for the number of students enrolled in the class.

Students 
(top)

How do I display the names as First Name - Last Name instead of Last Name, First Name?
How do I transfer students with their grades to another class?

Assignments 
(top)

Where is the Add Assignment button?  Where is the assignment I just added?

Reports
(top)

How do I print a report with the students' ids and grades for each individual assignment so it will be on one to two pages maximum?
How do I print a report with dates after a certain point?
How do I print individual progress report for each student with multiple students on one sheet of paper?  (to save paper)

Saving and Transporting 
(top)

How do I work on grades both at home and school?  How do I transfer the gradebook?

My gradebook's name is "Copy of copy of..."  What is going on?

Networking Easy Grade Pro 
(top)

Problems installing Easy Grade Pro 3.5.x on an NT4.0 Workstation - When converting machines  from a local account on a workstation to join a domain, the application states that this has been installed incorrectly and that the application is no longer available to the teacher.  The only way we can get the application to work is to give full administrative rights to the machine which is against our policy.


Score Chart - Grades 
(top)

How do I change a class name once I have created the class?  (top)
  1. From the Chart menu, choose Records. 
  2. Select the Classes tab.
  3. Edit the name as desired and click Done.

 

The A, B, C, etc. buttons are not showing for the Grade Click buttons.  What happened to them?  (top)
  1. The Grade Click buttons show the scale applied to the student selected.

 

How do I use the different grade scales? (top)
The grade scales can be applied to different students or categories of assignments.
  1. For the student, when you click on add student, click on the down-arrow next to scale and choose the one you would like.  To change an existing student's grade scale,  double-click on the students name and choose a different scale.
  2. To set the grade scale for a assignment category, from the Edit menu choose Class Options or click the icon on the toolbar.  Click on the Category tab.  Choose the Grade Scale option on the right hand side for each category.

 

In the score window, my small graph in the top left corner is missing.  How do I get it back?  (top)
  1. This is called the mini-summary.
  2. From the Edit menu, choose Tool Options, then Mini-Sum.

 

How do I check the calculations for one of my students? (top)

The Summaries window can help you check all the calculations that goes into computing the overall grade for a student.  To open this, do the following:

  1. Double-click on the student's row number.
  2. Click on the percent tab at the top right side of the window.

 

If I weight my grades, for example Test/Quizzes 40%, and then assign a point value for each (Test 1 100 points, Quiz 1 20 points, Quiz 2 10 points ,etc.) how does it weight? Does my test, because it was more points, count for more? (top)

The short answer is Yes.  The longer answer involves understanding how Maximum Scores and Points are figured when creating assignments.

What are the Maximum score and points?  How should I set them?


A maximum score is a score that is worth 100%.  It’s the score that is given when everything is correct (ignoring extra credit).  It is used to calculate a student’s percent on the assignment.  It has nothing to do with the value of the assignment.  There are 3 ways to set the Max. Score depending on how you grade papers.

1.     Percents-grader – You score papers between 0 and 100%.  Keep the maximum score at 100%.

2.     Problems-grader – You count the number of problems the student has correct to get the score.  Set the maximum score to the total number of points.

3.     Points-grader – You apply differing amount of points to problems based on difficulty and then sum the points the student has earned to get the score.  Set the maximum score to the number of points possible on the assignment.

Points are the number of points to be earned when a student’s score is equal to the maximum score. 

1.     Percents-grader  and Problems-grader, keep the points set for 100 for a typical assignment, 200 for an assignment worth double, 50 for an assignment worth half.

2.     Points-grader – Use the same number for the maximum score and points.

 

 

Can you view a whole class average for one assignment or test?  (top)

The Summaries window can help you check the average for any assignment or test for any class.   In addition, 

  1. From the Chart menu, choose Summaries.
  2. Click on the Assignment Tab.  You may choose the assignment at top right and jump to a different class at the top left.  You may also cycle through the assignments by clicking the Next Assign. button at the bottom.  
  3. You may also view the Standard Deviation, Maximum, Minimum, and Number of Students which comprise the stats.

 

How do I give extra credit?  (top)

There are 2 ways you can do this:

1. Increase the score on any normal assignment (may add a note that so many points were added to the score for extra credit)
2. Add a new assignment and set its Special Status as Extra Credit.

How do I deduct points from the students total score for items such as being tardy, not dressing in gym, etc.?
  1. Add a new assignment and set its Special Status as (-) Neg. Points.
  2. Points can be deducted from this one column with a note added for the date of deduction and reason.
I typed the grades in the wrong class.  How do I transfer the grades to the correct class?  (top)

First, the students must be identical in both classes. You can move grades using basic copy and paste.

  1.  For example, if you wish to copy three columns of scores, press on the column number of the first column and drag to the column number of the third -- all three columns will become selected. 
  2. From the Edit menu, choose Copy.
  3. Switch classes, select any column number and choose Paste. 
The Completed Work Grade does not calculate correctly.  It is higher when the student receives a 1 than a 0.  (top)
  1. Show the Overall Grade instead of the Completed Work Grade.  
  2. Here's how the COMPLETED WORK AVERAGE is calculated:

    Easy Grade Pro calculates a student's overall grade but excludes any scores that count as missing, such as 'mi' or 'ab', and excludes any '0' scores.

    The result is a grade based on completed work. It indicates what the student has achieved on work completed. The COMPLETED WORK AVERAGE is nothing more than a useful statistic. A student's overall grade has nothing to do with this value.

    Let's say you have a student who has completed only half of the assignments and has a 45% in the class. Perhaps this student has an 80% on completed work. I could tell the parent that her child has a 45% in the class but is capable of a 80% or higher based on grades earned on the work that he/she
    has done.

 

When I am using the Score chart or the Attendance chart, the assignment headers have changed from black lettering on white to white lettering on black and are impossible to read.  (top)

Make sure that in your Display Control Panel, you have the number of colors set to something higher than 256. Then open your gradebook, from the Edit menu, choose Class Options, select the Color tab and set your colors.

 

Attendance 
(top)

Seating Chart 
(top)

How do I create "extra" desks?  EGP only gives me seats for the number of students enrolled in the class.  (top)
  1. To create more blank desks, go to the Tool menu, Seat Tools, Add Furniture (or Control + U). This will give you the same rectangular shape as the desks. If a student is added to the class, the desk will be automatically created and you can delete an "extra" that you created.

Students 
(top)

How do I display the names as First Name - Last Name instead of Last Name, First Name?  (top)
  1. From the Edit menu, choose Gradebook Options.
  2. Select the Display tab.
  3. Click the down-arrow next to Show Students and select as First Last.
How do I transfer students with their grades to another class?  (top)

First, The assignments must be identical in both classes.

  1. Press on a row number of the student to highlight the row.
  2. From the Edit menu, choose Copy.
  3. Switch to the class you want to move them to.
  4. Select any row number and from the Edit menu choose Paste. 

Assignments 
(top)

Where is the Add Assignment button?  Where is the assignment I just added?  (top)
  1. Sometimes they are "hiding" to the left. 
  2. Use the scroll bar at the bottom of the screen to scroll to the left.

 

Reports
(top)

How do I print a report with the students' ids and grades for each individual assignment so it will be on one to two pages maximum?  (top)
  1.  From the File menu, choose Print or click the Print Tool button on the toolbar.
  2. Click on the Chart tab then Score Chart then click Next.
  3. Under Show Students, select Use Student IDs only.  Click Preview to see how the report will look.
How do I print a report with dates after a certain point?  (top)
  1. Select the assignments to be included in the report by pressing on the
    first's column number and dragging to the last's. For example, press on the
    number 10 (at the top of the column) and drag to the 20 to include the last
    11 assignments.
  2. Then choose SHOW SELECTED from the View menu. This will hide all
    assignments but the selected ones.
  3. Print the score chart report with the ASSIGNMENT option set to DISPLAYED
    ONLY.
  4. When done, choose SHOW ALL from the View menu.

How do I print individual progress report for each student with multiple students on one sheet of paper?  (to save paper)

Many printers today support multiple pages per sheet of paper. These are
sometimes known as Layout options and sometimes appear as 1-up, 2-up, 4-up,
etc. 

  1. From the File menu, choose Print. 
  2. Select the report, click Next and then click Print.
  3. In the window that opens -- a window that is part of the printer's driver software, look for Layout, 1-up, etc. Select the desired number of reports per sheet of paper and print.

    Please understand that not all printers support this. In the Mac world, most
    printers do. In the PC world, more and more are each year.

 

Saving/Transporting 
(top)

How do I work on grades both at home and school?  How do I transfer the gradebook? 
(top)
The most important things to remember is to always transfer the current gradebook before working at the  other computer and don’t get your gradebook mixed up with any backup copies of your gradebook!
  



Copying from the Hard Drive to the Floppy .

čEasy Grade Pro saves data automatically anytime you make a change.  
You can make a copy to transport from school to home.

  1. From the desktop, open the My Documents folder (either from the shortcut on the desktop or from My Computer – C – My Documents). 
  1. Find your Gradebook  and right-click on it.  Choose Send To 3 ˝ Floppy  A.  

  2. Take out your floppy and take it home

  Copying the Gradebook From Your Floppy to the Hard Drive

  1. Put your floppy into the Disk Drive.

  2. Open the floppy from My Computer so you can see your Gradebook.  Right-click on it and select Copy.

  3. Find your My Documents folder (either from the shortcut on the desktop or from My Computer – C – My Documents).  Right-click on it and select Paste.

  4. Take out your floppy.

  5. To start your Gradebook, double-click on its icon from the My Document folder.

  6. When you are done with your Gradebook, repeat Copying from the Hard Drive to the Floppy  above to copy from your home computer to take back on your floppy.

  7. When you get back to school, put in the floppy and repeat these steps..

  8. When asked to replace old version, say Yes.

Note:  Do not use the backup copies to work on.  These will be noted by the word Copy in the title.  DO NOT Work from the Floppy.

 

My gradebook's name is "Copy of copy of..."  What is going on?

Easy Grade Pro automatically saves changes as you are working.  As a result, there is no Save command in the File menu.  When you quit, you are prompted to make a Backup Copy of the gradebook for safety reasons.  This is indicated by the title "Copy of..."  You should do this at least once a week on a floppy and keep it as a backup in case something happens to the original.

If you have a gradebook with a "Copy of copy of..." in its name, it means you are opening and using your backup copies instead of your main gradebook.  

 

Networking Easy Grade Pro 
(top)

Problems installing Easy Grade Pro 3.5.x on an NT4.0 Workstation  (top)
When converting machines  from a local account on a workstation to join a domain, the application states that this has been installed incorrectly and that the application is no longer available to the teacher.  The only way we can get the application to work is to give full administrative rights to the machine which is against our policy.
  1. There is a problem in Easy Grade Pro 3.5.5 for Windows that can cause a ‘not installed properly’ message on Win NT when the user does not have an administrative permission level to the Registry. This was fixed in v3.5.6. The fix is also within v3.6.

 

 

 

 

 

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Last updated 04/19/08